We act as neutral and knowledgeable guides
Driving Consensus, Collaboration, and Progress Across the AEC Lifecycle
Facilitative Services
At HASTA ADVISORS, we specialize in facilitative services that elevate communication, foster accountability, and ensure informed decision-making at every phase of capital project delivery. As Construction Management Advisors, we act as neutral and knowledgeable guides—supporting owners and public agencies as they navigate the complexities of projects involving multiple stakeholders, technical challenges, and regulatory considerations.
Our facilitation creates structure, removes friction, and builds trust between owners, architects, engineers, contractors, and the community.
Why HASTA ADVISORS?
- Unbiased Expertise: We bring technical insight without conflicts of interest.
- Clear Structure, Tangible Outcomes: Every meeting is goal-driven, with documented action items and next steps.
- Adaptable Approach: Whether public agency or private owner, large infrastructure or vertical facility—we adapt to fit your project culture and needs.
- Fluent in Complexity: We understand design, construction, procurement, and regulation—and bridge gaps between them all.
Stakeholder Alignment Meetings
Purpose: Engage key voices early to define success
Facilitation: We use strategic questioning, visual frameworks, and consensus tools to surface stakeholder priorities and concerns—building a shared understanding across all groups.
Outcome: Clear, early alignment on vision, priorities, and decision-making structure.
Architect/Engineer (A/E) Selection & Onboarding Meetings
Purpose: Evaluate and integrate design partners
Facilitation: We manage the RFQ/RFP process, lead interviews, and moderate contract kickoff sessions to ensure clear roles, expectations, and collaborative frameworks are established.
Outcome: A high-performing, well-integrated design team aligned with owner goals.
Design Development Workshops
Purpose: Refine project design in collaboration with all disciplines
Facilitation: We coordinate multidisciplinary discussions to address scope, code compliance, budget alignment, and constructability.
Outcome: A design that meets performance, budgetary, and timeline expectations—ready for approvals and procurement.
Pre-Construction Planning Sessions
Purpose: Coordinate cost, schedule, phasing, and logistics before construction starts
Facilitation: We lead sessions with the CM/GC, design team, and owner to lock down key assumptions, review estimates, identify long-lead items, and coordinate site use.
Outcome: A shared understanding of project execution strategy, enabling smoother transitions into construction.
Pull Planning & Look-Ahead Scheduling
Purpose: Build reliable, team-driven construction schedules
Facilitation: We lead Lean-based sessions where trade partners and field leaders collaboratively map out activities in reverse, clarify handoffs, and identify constraints.
Outcome: A more predictable, efficient construction schedule with full team buy-in.
Cost Reconciliation & Value Engineering Meetings
Purpose: Align scope and budget through informed trade-offs
Facilitation: We mediate discussions between estimators, designers, and owners to evaluate alternatives, cost impacts, and design options.
Outcome: Budget-aligned decisions that preserve design intent and project goals.
Partnering & Kickoff Meetings
Purpose: Set cultural tone and collaboration norms before construction
Facilitation: We guide structured sessions designed to build trust, define team norms, clarify communication channels, and establish dispute resolution protocols.
Outcome: A cohesive, accountable project team operating under shared values and goals.
Dispute Resolution & Issue Escalation Meeting
Purpose: Address conflicts proactively and constructively
Facilitation: We structure neutral, solution-focused discussions between parties (e.g., owner/CM, A/E/contractor, or internal agency departments).
Outcome: Resolved issues without litigation, preserved relationships, and continuous project momentum.
OAC (Owner-Architect-Contractor) Progress Meetings
Purpose: Maintain project visibility and guide execution
Facilitation: We help structure these recurring meetings to ensure clear reporting, decision tracking, action items, and accountability among team members.
Outcome: Timely resolution of field issues, clarity on progress, and coordinated decision-making.
Agency Coordination Meetings
Purpose: Navigate permits, approvals, and compliance
Facilitation: We facilitate engagement with permitting agencies, utility companies, code officials, and environmental authorities to streamline coordination and documentation.
Outcome: Reduced permitting delays, faster approvals, and clearer compliance pathways.
Commissioning & Turnover Planning Meetings
Purpose: Ensure systems readiness and smooth project closeout
Facilitation: We coordinate between commissioning agents, MEP teams, O&M staff, and facility owners to align on testing protocols, documentation needs, and training schedules.
Outcome: Operational readiness, quality assurance, and a seamless transition to occupancy.
Public Engagement & Community Outreach Meetings
Purpose: Inform and gather input from the broader community
Facilitation: We design and host town halls, open houses, and stakeholder forums that are inclusive, informative, and transparent—using accessible visuals and messaging.
Outcome: Community support, reduced opposition, and regulatory confidence.
HASTA ADVISORS is the Partner
When your project demands precision, leadership, and results—you need a partner who’s with you every step of the way